Green Key Application and Certification Platform for National Operators

Supporting national Green Key programmes globally. Applications, audits, reviews, and renewals, managed in one place.

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verified

Compliance Status

Global Standard Met

Audit Score

98.4%

Green Key programmes supported
13

Green Key programmes supported

Establishment submissions processed
3593

Establishment submissions processed

In use since
2,011

In use since

Distinct Secure Roles
3

Distinct Secure Roles

Our Presence

Trusted by national Green Key operators in

Egypt Egypt
Denmark Denmark
Sweden Sweden
Spain Spain
Estonia Estonia
Japan Japan
Finland Finland
Latvia Latvia
Australia Australia
Slovenia Slovenia
Azerbaijan Azerbaijan
Egypt Egypt
Denmark Denmark
Sweden Sweden
Spain Spain
Estonia Estonia
Japan Japan
Finland Finland
Latvia Latvia
Australia Australia
Slovenia Slovenia
Azerbaijan Azerbaijan
Egypt Egypt
Denmark Denmark
Sweden Sweden
Spain Spain
Estonia Estonia
Japan Japan
Finland Finland
Latvia Latvia
Australia Australia
Slovenia Slovenia
Azerbaijan Azerbaijan
Platform Core

Supporting the work behind trusted certification

Trusted certification depends on national operators applying criteria fairly and keeping records that hold up over time. EC Form supports that work by keeping applications, reviews, scoring, and renewals in one place.

  • Fair, consistent review
    Fair, consistent review

    Ensures all applications are evaluated against the same rigorous standards.

  • Categorical Alignment
    Categorical Alignment

    Criteria are applied the same way each year and across all categories.

  • Comprehensive Audit Trails
    Comprehensive Audit Trails

    Audit work recorded with comments and files linked directly to each submission.

  • Multi-Year Retention
    Multi-Year Retention

    Records kept year after year for seamless renewals, checks, and reporting.

Platform interface
Global Network

Trusted by Green Key International and national operators

Since 2011, EC Form has supported Green Key programme operations across multiple countries, including use by Green Key International, and it is recommended to national operators.

Today, EC Form is used across 13 national programmes and has processed 3,593 establishment submissions, including hotels, hostels, campsites, restaurants, and attractions.

Each programme runs its own setup, with separate criteria, users, and data, so national operators can manage applications, reviews, and renewals securely and consistently.

GK International
Sweden
Japan
Finland
Australia
Azerbaijan
Slovenia
Egypt
Latvia
Estonia
Spain
Belgium
Hotel

Hotel

Verified Sector

Hostel

Hostel

Verified Sector

Campsites

Campsites

Verified Sector

Restaurents

Restaurents

Verified Sector

Attractions

Attractions

Verified Sector

Platform Users

Built for everyone involved in Green Key certification

National programmes involve three groups that must work together. EC Form supports each group in the same platform, with access based on role.

National Operators
Managements

National Operators

Strategic oversight and program governance

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    Manage criteria and form structure per programme
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    check Manage organisations, auditors, and users
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    Assign reviews and track status
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    Place applications on hold or reopen them
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    Finalise decisions and manage renewals
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Records remain available year after year for programme oversight.

Auditors
Verification

Auditors

Precision auditing and verification workflows.

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    Provide specific comments per criterion
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    Upload inspection files and notes
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    Request updates from applicants
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    Approve or return submissions
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    Review submissions directly online
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All audits stay linked to the same application for full transparency.

Establishments
Applicants

Establishments

Intuitive application path for hospitality.

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    Complete applications step by step
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    Upload evidence for each individual criterion
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    Save progress and return later
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    Respond to auditor comments and resubmit
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    Update submissions during renewals
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Questions adjust based on category to reduce missing information.

Enterprise Support

How EC Form supports national Green Key work

National operators are responsible for the quality of every certification decision. EC Form supports applications, audits, scoring, and renewals in one place.

Applications that match the criteria

Applications that match the criteria

Applications follow the Green Key criteria structure used by each country. Establishments upload evidence directly against each requirement.

Documents stay tied to the right criterion, reducing back-and-forth during review.
Criteria managed by the country

Criteria managed by the country

Each national operator controls its own criteria setup, including categories and local guidance text.

Earlier submissions remain unchanged, so records stay reliable over time.
Reviews and audits with full context

Reviews and audits with full context

Auditors and national operators work in the same place. Comments and inspection files stay with the application.

Nothing is lost between review, renewal, or reporting.
Consistent scoring

Consistent scoring

Mandatory criteria can be checked before submission. Scores are handled inside EC Form.

Supports consistent decisions within each country across all audit teams.
Renewals without starting over

Renewals without starting over

Previous submissions remain available year after year. Establishments update existing data instead of repeating work.

Supports long-term follow-up and efficiency for national teams.
Language controlled by the country

Language controlled by the country

Forms and guidance can be shown in local languages if required. Each country controls its own wording.

Allows for localized nuances while maintaining international standards.
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Connected to existing national setups

Universal Ecosystem Alignment

EC Form connects with your existing data flow, allowing each national operator to keep the platform aligned with internal reporting and global services.

Podio
BeCause
National Reporting
Internal Platforms
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security Governance and Privacy

Data responsibility for national Green Key programmes

National Green Key programmes handle sensitive information from many establishments, across many years. This includes documents, audit notes, and certification records.

01

Access based on user role

Establishments, auditors, and national operators each see only what they need, ensuring data privacy across all levels.

02

Secure document handling

Evidence files stay linked to the right application and criterion, with strictly controlled and audited access.

03

Activity tracking

Key actions can be traced so national teams can understand exactly what changed, when it happened, and by whom.

04

Ownership & GDPR

Data remains owned by the national programme. EC Form follows all GDPR requirements and runs on enterprise infrastructure.

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Platform Details

Built on Umbraco CMS using ASP.NET Core for institutional-grade stability and performance.

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Enterprise-Grade Hosting

Global redundancy with local data residency compliance, ensuring your data is always safe and accessible.

The Partner

Long-term support from Phases

EC Form is developed and supported by Phases, an enterprise software partner working with public bodies and large organisations.

Phases bring:

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Umbraco Contributing Gold Partner delivery and support
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Microsoft Cloud Solution Provider capability
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Delivery teams in Denmark and India
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Ongoing platform support and maintenance
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Security-first engineering and operational support

National programmes rely on stability and continuity. We support EC Form as a long-term platform, not a short project.

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The Fit

Built for national programme teams

EC Form is used by national programmes that need consistent review, reliable records, and country-level control.

It is a fit when you are:

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Running a national Green Key programme
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Preparing to grow participation
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Reviewing how applications and audits are handled
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Looking for a platform partner for ongoing support
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Managing multiple certification cycles and renewals

See how EC Form works in practice and speak with a senior engineer working on the platform.

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Ready to Modernize Your Certification Process?

Join 12+ National Operators who have transitioned to the institutional-grade standard for sustainability management.

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Frequently Asked Questions

Data is hosted in secure European data centers. National Operators maintain ownership and control over their country-specific data silos within the platform architecture.

Yes, our platform supports automated bulk migration from legacy CSV and Excel formats, as well as API integrations for real-time synchronization.

Absolutely. While the core Green Key standards are pre-configured, National Operators can add localized requirements and regional criteria modules.

We provide dedicated onboarding workshops, a 24/7 technical support portal, and offline-capable mobile tools for remote site visits.